• Monitor and manage the invoicing mailbox, ensuring all requests and orders are actioned promptly.
• Verify receipt of all required order numbers and follow up on outstanding information.
• Prepare, process, and distribute accurate invoices in accordance with client requirements and company procedures.
• Ensure supporting documentation accompanies invoices where required.
• Liaise with operational teams to resolve invoice and order-related queries.
• Follow up on outstanding orders and invoicing queries to ensure timely invoice generation.
• Communicate with internal stakeholders and clients to obtain information required for invoicing.
• Investigate and resolve discrepancies relating to orders, invoices, and payment terms.
• Maintain effective communication to prevent delays in invoicing and collections.
• Maintain accurate invoice records and filing systems.
• Update financial systems with current invoicing, order, and payment information.
• Assist with accounts receivable administration and reconciliation processes.
• Ensure all documentation is stored in accordance with company policies and audit requirements.
• Review invoices for completeness, accuracy, and compliance with company standards.
• Identify and correct errors before invoices are issued.
• Monitor invoice status and maintain accurate payment tracking records.
• Ensure adherence to internal controls and financial procedures.
• Provide invoicing data and reports to support monthly and quarterly finance reporting requirements.
• Assist with reconciliations and financial administration tasks.
• Identify opportunities to improve invoicing efficiency and accuracy.
• Support the finance team with ad hoc administrative and finance-related duties as required.

• Invoicing and Accounts Receivable Administration
• Financial Data Capturing
• Reconciliations
• Financial Reporting Support
• Document Management and Record Keeping
• Accounting Systems Proficiency (Xero, Sage, or similar)
• Microsoft Excel Proficiency
• Financial Accuracy and Quality Control
• Attention to Detail
• Planning and Organising
• Collaboration and Teamwork
• Client Focus
• Drives Results
• Accountability and Ownership
• Problem Solving
• Flexibility and Adaptability
• Communication Skills
• Balances Stakeholder Needs
• Cultivates Innovation and Continuous Improvement
• Integrity and Professionalism
• Ability to Work Independently
• Time Management and Prioritisation

• Relevant tertiary qualification in Finance, Accounting, Bookkeeping, or a related field (Certificate, Diploma, or equivalent).
• Minimum of 3 years' experience in invoicing, accounts receivable, finance administration, or a similar finance-related role.
• Proven experience processing high volumes of invoices accurately and within strict deadlines.
• Solid understanding of invoicing processes, accounts receivable procedures, and financial administration.
• Experience following up on outstanding orders, invoices, and payment-related queries.
• Previous exposure to fast-paced, high-volume environments will be advantageous.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Working knowledge of accounting and financial systems, with experience in Xero and Sage being highly advantageous.
• Strong data capturing skills with a high level of accuracy and attention to detail.
• Ability to maintain confidential financial information with professionalism and discretion.